How To Setup GMail As A Pop3 Mail Client

Are you still managing your emails using email clients like Microsoft Office Outlook, Thunderbird, or Eudora? Why not switch to GMail and let it handle your emails instead? If you are ready to give GMail a go, below are the steps required to setup GMail to manage your POP3 accounts.

Firstly, sign in to your GMail account. If you don’t have an account yet, you will need to sign up first. Click on the “Settings” link as shown in the screenshot below labelled “A”. Click on the “Accounts” tab labelled “B”. Then, click on the “Add another mail account” link labelled “C”.

GMail add new POP3 account

Insert your email address into the textfield provided and click on the “Next Step” button. Do note that you can only manage up to 5 POP3 accounts using a single GMail account.

Enter e-mail address

On the next screen, you will need to modify the settings for your email account. Input the username and password for your email account. It is important to check the “Label incoming messages:” checkbox. This step ensures that each emails from different accounts are labelled accordingly. Click the “Add Account” button to proceed.

Modify e-mail setting

Your GMail account is now setup to receive emails from the email address you inserted earlier. If you would like to send emails using the same email account, you will need to select the option “Yes, I want to be able to send mail as …” as in the screen below.

Send mail using same account

Insert the name that you want to display whenever you send an email using this account and click on the “Next Step” button.

Enter name

Before you can start sending emails using this account, GMail requires you to verify that the email address provided does belong to you. You can do so by clicking on the “Send Verification” button. Google will send you a verification email that contains a verification code and a verification link.

Verify e-mail address

You can either click on the verification link, or copy the verification code and insert it into the textfield below. Click the “Verify” button to verify your account.

Enter verification code

After completing these steps, your GMail account is configured to send and receive emails from the account you provided earlier. If you want to allow GMail to manage multiple accounts, just repeat the steps again. Keep in mind that the maximum accounts you can add is 5. If you need to add more than that, just create a new GMail account 🙂

I’ll do a review on the pros and cons of using GMail as a POP3 mail client shortly. Stay tuned.

12 thoughts on “How To Setup GMail As A Pop3 Mail Client

  1. TenthOfMarch says:

    @Freethinker
    LOL. Aiyoh…you think I private investigator, or “pat kong”? Everyday also got spicy post meh?

    Having said that, actually there is. I received a tip off from someone who doesn’t want to be known. Few days already, I was thinking if I should post it up. One minute yes, next minute no. I’m going out for dinner in a short while. I’ll decide when I get back.

  2. TenthOfMarch says:

    @Freethinker
    Haha. If now I don’t write and pass it to you, people will still know it comes from me what. Anyway, it’s nothing explosive lah. Let me think how to write first.

  3. slacker says:

    I’ve been using Gmail to manage all my various mail accounts. Basically I have them all forwarded to Gmail.

    But I notice that if you use GMail to send mails of another domain name .. say xx@exapledomain.com, Outlook and some other clients will indicate that the mail was sent by gmail.com on behalf of exampledomain.com. Sort of doesn’t make it look that nice in my opinion. Apparently, they have to do this so that the mails you send don’t get into ppl’s junk mailbox.

  4. TenthOfMarch says:

    @slacker
    Oh, I didn’t notice that. Well, as long as it doesn’t cause any problems, I think I should be okay with it. Thanks for the info! 🙂

  5. slacker says:

    yea its ok actually.. just that not quite the nice when my work correspondence sees ‘gmail’ there. well, that’s just my opinion anyway.

    actually, what you can do is to transfer the domain name you have to Google to be used under Google Apps. then you’d have ur domain name used with the Gmail interface. I read it on Google sometime back but haven’t try that yet. It’s quite a good thing to have Gmail, Calendar and the startup page for ur small biz, don’t you think?

    Perhaps you can review it? 😛

  6. TenthOfMarch says:

    @slacker
    I did a test by sending an email to myself. I see what you mean now. There is an extra info in the header of the email that reads, “mailed-by gmail.com”.

    I think I’ve seen that service that you were talking about. I didn’t look into it in detail because I thought it would be more suitable for bigger organizations like companies, universities, etc. I’ll have a look and see what I can find 🙂

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